The Sandwich Project

Interactive Group Event Planning Guide

🎯 Quick Reference: Popular Quantities

100

Serves 50-75 people
Turkey: $190
Ham: $147

200

Serves 100-150 people
Turkey: $358
Ham: $276

500

Serves 250-375 people
Turkey: $852
Ham: $665

1000

Serves 500-750 people
Turkey: $1,696
Ham: $1,312

🧤 Food Safety Requirements

When preparing sandwiches for distribution, proper food safety practices are essential:

  • Wear food-safe disposable gloves - Change gloves frequently and never touch other surfaces while wearing them
  • Tie back hair and wear hair nets - All hair must be completely covered and secured
  • Wash hands thoroughly with soap and water - Do this before starting and regularly throughout preparation
  • Do NOT use hand sanitizer instead of washing - Soap and water are required for proper food safety

Remember: These requirements help ensure the safety of everyone who will receive the sandwiches.

🧮 Interactive Calculator

Calculate Your Exact Needs

💡 Pro Tips: Consider buying an extra loaf of bread. Cool sandwiches in freezer for 20-30 minutes before loading into coolers that have been brought inside to cool down.

📊 Pricing Information (Updated 8/3/2025)

🥩 Meat Prices (Current):
  • Kirkland Turkey 3-pack (42 oz): $13.99
  • Kirkland Ham 2-pack (48 oz): $9.89
🧀 Cheese Prices (Current):
  • Adams Reserve (44 slices): $7.70
  • Finlandia Variety (40 slices): $9.69
  • Arla Havarti (32 slices): $9.69
🍞 Bread Prices:
  • Nature's Own Double Loaf (26 sandwiches): $3.99-4.99
  • Other brands: $2.70-5.39 (estimated - varies by brand)
  • Zip-lock bags (480 count): $7.99

Note: Nature's Own bread pricing verified at Costco on 8/3/2025. Other bread pricing estimated since sandwich makers use various brands. Meat and cheese prices verified at Costco on 8/3/2025. Please verify current pricing before shopping as prices may vary by location and change over time.

🥪 Perfect Sandwich Recipe

Every Sandwich Contains

2slices bread (no heels)
2slices cheese (one per bread slice)
3slices deli meat (turkey or ham)
1zip-lock sandwich bag
🛡️ Keep ingredients refrigerated
🧤 Please use gloves & hair ties + hair/beard nets
📦 Remove only 1 package of meat at a time
❄️ Return completed loaves immediately

🛡️ Food Safety Requirements

🧤 Personal Hygiene

  • Wash hands with soap and warm water
  • Wear disposable gloves (required)
  • Change gloves if touching non-food items
  • Use hair ties or nets for long hair
  • Use beard nets if applicable
  • Clean and cover all prep surfaces

❄️ Temperature Control

  • Keep all ingredients at 40°F or below
  • Never leave ingredients at 80°F or above
  • Remove only 1 package of meat at a time from fridge
  • Return completed loaves immediately
  • Never put warm sandwiches in coolers

📦 Ingredient Standards

  • Use same quality you'd feed your family
  • Pre-packaged deli meat only (no deli counter)
  • Check expiration: 10+ days after purchase
  • Keep nut products away from deli area
  • When in doubt, throw it out!

🚚 Transport Safety

  • Cool sandwiches in freezer 20-30 minutes before packing
  • Ensure coolers are cool before loading (not hot from garage)
  • Use ice packs - enough to touch every loaf of sandwiches
  • Fill coolers completely (no air circulation)
  • Once packed, do NOT open cooler - it will rapidly heat up
  • Transport directly to host locations
⚠️ REMEMBER: Recipients may be children, elderly, or immunocompromised. Food safety protects our most vulnerable community members.

💡 Planning Tips

⏱️ Timing Guidelines

  • Small (50-100): 45-90 minutes
  • Medium (200-300): 2-3 hours
  • Large (500+): 4-8 hours
  • Add 20 min for setup/cleanup

❄️ Storage & Transport

  • ~100 sandwiches per large cooler
  • Plan 2-3 hours ingredient storage
  • Use your own coolers with ice packs
  • Never put warm sandwiches in coolers
  • Once packed, don't open cooler during transport

✅ Quality Standards

  • Same quality you'd serve family
  • 10+ days until expiration
  • Pre-packaged deli meat only
  • Add 5-10% buffer for extras
🛒 Ingredient Price Summary (click to view all ingredient prices used in calculations)
ItemPriceNotes
Turkey (Kirkland 3-pack, 42oz)$13.9942 oz total
Ham (Kirkland 2-pack, 48oz)$9.8948 oz total
Adams Reserve Cheese$7.7044 slices
Finlandia Swiss Cheese$9.6940 slices
Arla Havarti Cheese$9.6932 slices
Nature's Own Double Loaf$3.99–$4.9926 sandwiches
Sunbeam Double Loaf$5.3926 sandwiches
Sunbeam Single Loaf$2.7013 sandwiches
Other Brands Double Loaf$5.3920 sandwiches
Other Brands Single Loaf$2.7010 sandwiches
Zip-lock Sandwich Bags$7.99480 count